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Updated 4 September 2026 · Independent comparison

Apollo vs Fireflies.ai:
which should you use?

Apollo and Fireflies.ai, side by side. Find the one that fits what you need to do.

Find your best fit

The 30-second answer

Apollo contact data, sequences and call recording in one place, so research and outreach do not live in separate tools. Fireflies.ai records, transcribes and searches meetings, then pushes the summary into a CRM or a channel.

Pricing, simplified

Start free. Upgrade when you need more.

2 of 2 have a free plan 0 of 2 prices re-read automatically · how we know No paid placement

The 30-second comparison

If you only read one section, make it this one. Rows where both sides say the same thing are left out — the point is where they differ. Where each row came from is listed underneath.

Apollo and Fireflies.ai side by side, with the better fit for each row.
CategoryApolloFireflies.aiBetter fit
What it's built forContact data, sequences and call recording in one place, so research and outreach do not live in separate tools.Records, transcribes and searches meetings, then pushes the summary into a CRM or a channel. Useful when the record of a call matters more than the call.Tie
Free planYes. Free plan with 75 credits per seat per monthYes. Free forever plan: unlimited transcription, though the page marks that with an asterisk, plus limited AI summaries, 400 minutes of storage for the whole team and 20 AI credits, across Zoom, Google Meet, Teams and others in more than 100 languagesTie
Cheapest way to pay$65 a month.$18 a month.Fireflies.ai
What the paid tiers cost
  • One person, from $65/month
  • Per seat, from $119/month billed yearly
  • One person, from $18/month
  • Per seat, from $29/month
  • Enterprise, from $39/month
Tie
What to watch out forContact data is never as accurate as the counter suggests, and the AI writes on top of whatever it found. Every plan is metered in credits, so what you pay tracks how much you export rather than how many people log in.Recording colleagues and customers has consent rules that vary by country and state. Settle that before switching it on across a team. The free plan holds 400 minutes of storage for the whole team, not per person, and Pro buys storage and features rather than AI credits — it carries the same 20 a month as the free tier.Tie
Made byApollo.io — San Francisco, US.Fireflies.ai — San Francisco, US.Tie

Fireflies.ai is ahead on 1 of the 6 rows compared — cheapest way to pay — and it is not about how well it does the job. On fitness for the work, it and Apollo are level. Treat this as a tiebreaker, not a recommendation.

Ahead on the small print

Fireflies.ai

Records, transcribes and searches meetings, then pushes the summary into a CRM or a channel.

✓ Records, transcribes and searches meetings, then pushes the summary into a CRM or a channel. ✓ You want the cheaper paid plan, $18 against $65 ✓ Useful when the record of a call matters more than the call. ✓ Free forever plan: unlimited transcription, though the page marks that with an asterisk, plus limited AI summaries, 400 minutes of storage for the whole team and 20 AI credits, across Zoom, Google Meet, Teams and others in more than 100 languages
Choose Apollo instead if…

Contact data, sequences and call recording in one place, so research and outreach do not live in separate tools.

Apollo is the better answer when the job is what it was built for rather than what the pick above does broadly.

✓ Contact data, sequences and call recording in one place, so research and outreach do not live in separate tools. ✓ Free plan with 75 credits per seat per month ✓ It is aimed at working professionals ✓ Paid plans start at $65 a month

How we know

Every row that separated these two, and where it came from. Nothing here is a hands-on test — if a line rests on a vendor’s own pricing page, it says so and links it.

The 1 row that decided this page, with the source for each.
RowFavoursWeightWhere it came from
Cheapest way to payFireflies.aiEverything elseFrom each vendor’s own pricing page. Dates and pages are listed below.

The prices

Apollo. Read by hand on 4 September 2026, because Apollo cannot be read automatically: apollo.io draws its ladder in JavaScript. The fetch step read $0.02 off the page — a credit unit rate, not a plan — which looks like a successful read and never changes, so the watch was worse than none. Checked by hand against the vendor page, both billing toggles. apollo.io/pricing

Fireflies.ai. Read by hand off fireflies.ai on 4 September 2026. It is not on the monthly re-check, so confirm there before paying. fireflies.ai/pricing

The ratings

The category these two share. Business, Finance & Professional Work — both are listed there in the catalogue, and the fit recorded against each listing is a judgement made here, by hand.

The nine-category grid below. Derived from what each product is listed for, by one script, once per build — so the same pair always reads the same. It is a derivation, not a review.

What this is not

Neither product was run side by side to produce this page. Nobody was paid to appear on it and nothing here is ranked by commission.

To put the same question to both and read the answers yourself, run them side by side — that is a live test, and this is not.

Choose based on what you’re doing

All ten categories, including the ones where neither of these is the answer. These ratings are derived from what each product is listed for, not from running it — a rating here is a reading of the record, and the record is linked.

01

General-Purpose AI Assistants

Questions, brainstorming, explanations, everyday tasks, decision-making, general advice.

Apollo
Not a good fit
Fireflies.ai
Not a good fit
Best choice: Neither
02

Search, Research & Academics

Web research, deep research, books, academic papers, citations, news, fact-checking.

Apollo
Not a good fit
Fireflies.ai
Not a good fit
Best choice: Neither
03

Writing, Communication & Language

Emails, reports, essays, editing, summarizing, translation, presentations.

Apollo
Not a good fit
Fireflies.ai
Not a good fit
Best choice: Neither
04

Coding, Data & Technical Work

Programming, debugging, data analysis, spreadsheets, math, engineering, technical research.

Apollo
Bad fit
Fireflies.ai
Bad fit
Best choice: Neither
05

Business, Finance & Professional Work

Business strategy, investing, market research, legal, sales, HR, accounting, consulting.

Apollo
Good fit
Fireflies.ai
Good fit
Best choice: Tie
06

Image & Design

Image generation, photo editing, logos, graphics, product design, advertising creatives.

Apollo
Bad fit
Fireflies.ai
Bad fit
Best choice: Neither
07

Video

Video generation and editing, clipping, subtitles, avatars, animation and motion capture.

Apollo
Bad fit
Fireflies.ai
Bad fit
Best choice: Neither
08

Audio, Voice & Music

Voice generation, transcription, music, dubbing, sound cleanup and podcast production.

Apollo
Bad fit
Fireflies.ai
Bad fit
Best choice: Neither
09

Marketing & Content Creation

Social media, SEO, advertising, copywriting, content ideas, scripts, brand development.

Apollo
Not a good fit
Fireflies.ai
Not a good fit
Best choice: Neither
10

Productivity, Automation & Personal Life

AI agents, workflows, scheduling, meetings, organization, shopping, travel, personal finance.

Apollo
Not a good fit
Fireflies.ai
Not a good fit
Best choice: Neither
Pick Apollo if

Contact data, sequences and call recording in one place, so research and outreach do not live in separate tools.

by Apollo.io
Contact data, sequences and call recording in one place, so research and outreach do not live in separate tools.
Free plan with 75 credits per seat per month
It is aimed at working professionals
Paid plans start at $65 a month
Pick Fireflies.ai if

Records, transcribes and searches meetings, then pushes the summary into a CRM or a channel.

San Francisco, US
Records, transcribes and searches meetings, then pushes the summary into a CRM or a channel.
You want the cheaper paid plan, $18 against $65
Useful when the record of a call matters more than the call.
Free forever plan: unlimited transcription, though the page marks that with an asterisk, plus limited AI summaries, 400 minutes of storage for the whole team and 20 AI credits, across Zoom, Google Meet, Teams and others in more than 100 languages

Pricing, simplified

The plans people actually compare, read from each vendor’s own page.

PricingSimple, up-to-date plan overview.
Apolloby Apollo.io
Fireflies.aiby Fireflies.ai
Free version
Apollo
Yes — Free plan availableFree plan with 75 credits per seat per month
Fireflies.ai
Yes — Free plan availableFree forever plan: unlimited transcription
Individual plans
Apollo
Basic $65 / month$49 / month (annual)
Professional $99 / month$79 / month (annual)
Fireflies.ai
Pro $18 / month$10 / month (annual)
Business plans
Apollo
From $119 / user / month (annual)Organization
Fireflies.ai
From $29 / user / monthFrom $19 / user / month (annual)
Enterprise
ApolloNot published
Fireflies.ai
From $39 / user / month
View full details
ApolloView Apollo pricing
Fireflies.aiView Fireflies.ai pricing
Interactive

Tell us what you use AI for

Pick your main job and the verdict below changes to match. Every answer is on the page already, so this works as a reader, not a lookup.

The verdict for that job
Evenly matched
Close call. Both cover business, finance & professional work at the same level; both have a free plan you can start on; Fireflies.ai is cheaper to start paying for, $18 against $65.
6 rows compared

Frequently asked questions

Is Apollo or Fireflies.ai better?

Fireflies.ai is ahead on 1 of the 6 rows compared — cheapest way to pay — and it is not about how well it does the job. On fitness for the work, it and Apollo are level. Treat this as a tiebreaker, not a recommendation. both have a free plan you can start on; Fireflies.ai is cheaper to start paying for, $18 against $65. Apollo: Contact data, sequences and call recording in one place, so research and outreach do not live in separate tools. Fireflies.ai: Records, transcribes and searches meetings, then pushes the summary into a CRM or a channel. Useful when the record of a call matters more than the call.

Is Apollo or Fireflies.ai cheaper?

Fireflies.ai — paid plans start at $18 a month against $65 a month.

Do Apollo and Fireflies.ai both have free plans?

Yes. Apollo: Free plan with 75 credits per seat per month. Fireflies.ai: Free forever plan: unlimited transcription, though the page marks that with an asterisk, plus limited AI summaries, 400 minutes of storage for the whole team and 20 AI credits, across Zoom, Google Meet, Teams and others in more than 100 languages.

What should I watch out for?

Apollo: Contact data is never as accurate as the counter suggests, and the AI writes on top of whatever it found. Every plan is metered in credits, so what you pay tracks how much you export rather than how many people log in. Fireflies.ai: Recording colleagues and customers has consent rules that vary by country and state. Settle that before switching it on across a team. The free plan holds 400 minutes of storage for the whole team, not per person, and Pro buys storage and features rather than AI credits — it carries the same 20 a month as the free tier.

Read more

Apollo

What it is for, who makes it, what it costs and what to use instead.

Fireflies.ai

What it is for, who makes it, what it costs and what to use instead.

Best AI for Business

Business strategy, investing, market research, legal, sales, HR, accounting, consulting.

How we compare AI tools
Every row is generated from the same record the rest of the site is built on, so this page cannot drift from what we say elsewhere. We separate winner, tie and depends rather than forcing each category into a ranking, and we drop rows where both sides say the same thing. A pick is only called an overall pick when it leads on rows about how well the tool does the job; a lead that rests on price or audience alone is labelled as one. Nothing here is a hands-on test — how we know lists the source and date behind every deciding row.