By Google DeepMindLondon, United Kingdom6 products across 6 categories
Built for this. You upload the sources and it answers only from them, linking every sentence to the passage it came from. The strongest verification pattern here.
Free plan
Yes
Free, and the core product is not gated: what a paid plan buys is headroom — a bigger notebook
Month to month
$4.99/mo
Google AI Plus
Billed yearly
$4.17/mo
$49.99 a year, Google AI Plus plan −16%
Watch out: Deliberately limited — it will not answer what your documents do not cover, and cannot tell you whether they are any good. Paid headroom comes from a Google AI subscription rather than a plan of its own.
All plans (4)
Plan
Price
What you get
Free
$0
Free, and the core product is not gated: what a paid plan buys is headroom — a bigger notebook, more sources per notebook and higher limits on Audio and Video Overviews and Slides
Google AI Plus
$4.99/mo
the cheapest step that raises its limits, with more Gemini access, increased feature limits and a bigger notebook. Introductory offers were showing: $1.29/month for 3 months, or $44.99 for the first year
Google AI Pro
$19.99/mo
expanded Gemini access for complex research, expanded feature limits and a large notebook size. Introductory offers were showing: $4.99/month for 3 months, or $179.99 for the first year
Google AI Ultra
$99.99/mo
the highest Gemini access and the largest source limits, for working across several big notebooks
By Fireflies.aiSan Francisco, United States1 product across 1 category
Strong fit. Records, transcribes and searches meetings, then pushes the summary into a CRM or a channel. Useful when the record of a call matters more than the call.
Free plan
Yes
Free forever plan: unlimited transcription
Month to month
$18/mo
Pro
Billed yearly
$10/mo
Pro plan −44%
Watch out: Recording colleagues and customers has consent rules that vary by country and state. Settle that before switching it on across a team.
All plans (4)
Plan
Price
What you get
Free
$0
Free forever plan: unlimited transcription, though the page marks that with an asterisk, plus limited AI summaries, 400 minutes of storage for the whole team and 20 AI credits, across Zoom, Google Meet, Teams and others in more than 100 languages
Pro
$18/mo · $10/mo yearly
unlimited transcription and AI summaries, 8,000 minutes of storage a seat, 20 AI credits, video recording, downloadable transcripts and recordings, and the personal and email assistants
Business
$29/mo · $19/mo yearly
unlimited storage, 30 AI credits, multi-language mode, conversation intelligence, team analytics for admins and public meeting access
Enterprise
$39/mo
unlimited storage, 50 AI credits, a rules engine, SSO and SCIM, audit logs through the API and HIPAA compliance. AI credits are what separate the tiers as much as storage does, and Pro carries the same 20 credits as the free plan
By Read AISeattle, United States1 product across 1 category
Strong fit. Summarises meetings, email and messages together, so the follow-up lands in one place rather than three.
Free plan
Yes
Free forever plan, no card required: 5 meeting transcripts a month, unlimited enterprise
Month to month
$19.75/mo
Pro
Billed yearly
$15/mo
Pro plan −24%
Watch out: Reaches across a lot of surfaces at once, which is the point and also the thing to check against your own data rules. The free plan stops at five meeting transcripts a month, and the compliance features sit in Enterprise+, which takes a minimum of five licences and so starts near $150 a month.
All plans (4)
Plan
Price
What you get
Free
$0
Free forever plan, no card required: 5 meeting transcripts a month, unlimited enterprise search, summaries across meetings, email and messaging, a personalised meeting coach, Topic Readouts, more than 20 languages and apps for Windows, macOS, Android and iOS
Pro
$19.75/mo · $15/mo yearly
unlimited meeting transcripts, priority report processing, 100 file upload credits a month and premium integrations with Notion, Salesforce, HubSpot, Jira, Confluence, Zapier and webhooks
Enterprise
$29.75/mo · $22.50/mo yearly
adds audio and video playback, video highlights, 200 file upload credits a month and premium support
Enterprise+
$39.75/mo · $29.75/mo yearly
adds HIPAA compliance, SAML and SCIM, domain capture, a custom data retention policy, 300 file upload credits a month and workspace onboarding. Every paid tier carries unlimited meeting reports, unlimited storage and workspace access
Two things separate these and both are on every card.
Fit
Whether a tool is built for this job, a strong fit for it, or
able to do it without that being its focus.
Free plan
Whether there is a tier you can keep using rather than a
trial that expires.
The order
Fit first, then a free plan, then alphabetical. There is
no score, no weighting we decline to publish, and nothing on this site a company can buy.
Questions
What is the best ai for taking notes?
There is no single answer, which is why this page lists 6 rather than one: Otter.ai, Notion, Gemini Notebook, Fathom, Fireflies.ai, Read AI. 4 of them are built for this kind of work rather than able to do it. Start with a free one.
Which of these have a free plan?
6 of the 6: Otter.ai, Notion, Gemini Notebook, Fathom, Fireflies.ai, Read AI. Free means a real free tier you can keep using, not a trial that expires.
How was this list chosen?
By hand, from the 750 products this site tracks, and it is checked against the catalogue on every build — a product renamed or removed breaks the build rather than quietly disappearing from here. Nothing on this site can be paid for: no listing, no position, no wording.
