By Fireflies.aiSan Francisco, United States1 product across 1 category
Strong fit. Records, transcribes and searches meetings, then pushes the summary into a CRM or a channel. Useful when the record of a call matters more than the call.
Free plan
Yes
Free forever plan: unlimited transcription
Month to month
$18/mo
Pro
Billed yearly
$10/mo
Pro plan −44%
Watch out: Recording colleagues and customers has consent rules that vary by country and state. Settle that before switching it on across a team.
All plans (4)
Plan
Price
What you get
Free
$0
Free forever plan: unlimited transcription, though the page marks that with an asterisk, plus limited AI summaries, 400 minutes of storage for the whole team and 20 AI credits, across Zoom, Google Meet, Teams and others in more than 100 languages
Pro
$18/mo · $10/mo yearly
unlimited transcription and AI summaries, 8,000 minutes of storage a seat, 20 AI credits, video recording, downloadable transcripts and recordings, and the personal and email assistants
Business
$29/mo · $19/mo yearly
unlimited storage, 30 AI credits, multi-language mode, conversation intelligence, team analytics for admins and public meeting access
Enterprise
$39/mo
unlimited storage, 50 AI credits, a rules engine, SSO and SCIM, audit logs through the API and HIPAA compliance. AI credits are what separate the tiers as much as storage does, and Pro carries the same 20 credits as the free plan
By Read AISeattle, United States1 product across 1 category
Strong fit. Summarises meetings, email and messages together, so the follow-up lands in one place rather than three.
Free plan
Yes
Free forever plan, no card required: 5 meeting transcripts a month, unlimited enterprise
Month to month
$19.75/mo
Pro
Billed yearly
$15/mo
Pro plan −24%
Watch out: Reaches across a lot of surfaces at once, which is the point and also the thing to check against your own data rules. The free plan stops at five meeting transcripts a month, and the compliance features sit in Enterprise+, which takes a minimum of five licences and so starts near $150 a month.
All plans (4)
Plan
Price
What you get
Free
$0
Free forever plan, no card required: 5 meeting transcripts a month, unlimited enterprise search, summaries across meetings, email and messaging, a personalised meeting coach, Topic Readouts, more than 20 languages and apps for Windows, macOS, Android and iOS
Pro
$19.75/mo · $15/mo yearly
unlimited meeting transcripts, priority report processing, 100 file upload credits a month and premium integrations with Notion, Salesforce, HubSpot, Jira, Confluence, Zapier and webhooks
Enterprise
$29.75/mo · $22.50/mo yearly
adds audio and video playback, video highlights, 200 file upload credits a month and premium support
Enterprise+
$39.75/mo · $29.75/mo yearly
adds HIPAA compliance, SAML and SCIM, domain capture, a custom data retention policy, 300 file upload credits a month and workspace onboarding. Every paid tier carries unlimited meeting reports, unlimited storage and workspace access
Strong fit. A spreadsheet that will fetch data and run analysis from a prompt, without leaving the grid. Familiar shape for anyone who already works in one.
Free plan
Yes
5 AI tasks a month, data tables imported by hand, integrations across 10 accounts and up to 3
Month to month
$8/mo
Plus
Billed yearly
$6/mo
Plus plan −25%
Watch out: A spreadsheet is only as right as its inputs, and a generated formula is easier to trust than to check. AI tasks are capped by tier, at 5 a month free, 200 on Plus and 1,000 on Pro, and Pro charges a flat monthly fee on top of its per-seat price.
All plans (4)
Plan
Price
What you get
Free
$0
Free plan at $0: 5 AI tasks a month, data tables imported by hand, integrations across 10 accounts and up to 3 guests
Plus
$8/mo · $6/mo yearly
200 AI tasks a month, data tables that refresh once a day, 10 integration accounts and up to 10 guests
Pro
$8/mo · $6/mo yearly
1,000 AI tasks a month, data tables that refresh by the minute, 100 integration accounts, up to 200 guests and video support
Enterprise
no price published, sold on enquiry
advanced API endpoints, custom AI models, functions and integrations, high-volume usage, custom themes and designs, SAML SSO and a dedicated customer success manager. Every figure on the page is quoted net, so sales tax or VAT is added on top
By ZapierRemote, United States1 product across 1 category
Built for this. Connects thousands of apps and now runs agents across them. The integration count is the moat — an agent is only as useful as what it can touch.
Free plan
Yes
Free forever plan, 100 tasks a month; unlimited Zap workflows, Tables and Forms, two-step Zaps
Month to month
$29.99/mo
Professional
Billed yearly
$19.99/mo
Professional plan −33%
Watch out: Free tier caps task volume quickly. Debugging a broken multi-step automation is genuinely tedious.
All plans (4)
Plan
Price
What you get
Free
$0
Free forever plan, 100 tasks a month; unlimited Zap workflows, Tables and Forms, two-step Zaps and Zapier Copilot
Professional
$29.99/mo · $19.99/mo yearly
multi-step Zaps, unlimited premium apps, webhooks, AI fields, conditional form logic
Team
$103.50/mo · $69/mo yearly
25 users, shared workflows and app connections, SAML SSO, priority support
Enterprise
Custom
unlimited users, advanced admin and app controls, annual task limits, observability, a technical account manager. Every paid tier is priced from a task volume you choose, so the price rises with the tasks
By HubSpotCambridge, United States1 product across 2 categories
Strong fit. The free CRM is genuinely usable rather than a demo, and the AI reaches across contacts, email and content once you pay.
Free plan
Yes
Free plan at $0/month for up to 2 users, free indefinitely rather than a trial and no card
Month to month
$10/mo
Marketing Hub Starter
Billed yearly
$7/mo
Marketing Hub Starter plan −30%
Watch out: The free tier is the on-ramp and the jump to paid is steep. The listed prices cover Marketing Hub; the Sales, Service, Content and Data hubs are each priced separately.
All plans (4)
Plan
Price
What you get
Free
$0
Free plan at $0/month for up to 2 users, free indefinitely rather than a trial and no card required
Marketing Hub Starter
$10/mo · $7/mo yearly
1,000 marketing contacts, 500 HubSpot credits, and the free tools with their limits raised and HubSpot branding removed
Marketing Hub Professional
$890/mo · $800/mo yearly
3 core seats included and further seats at $45/month annually or $50 month to month, 2,000 marketing contacts and 3,000 HubSpot credits, with omni-channel campaigns, automation and reporting
Marketing Hub Enterprise
$3600/mo
5 core seats included and further seats at $75/month, 10,000 marketing contacts and 5,000 HubSpot credits. Every tier is quoted for Marketing Hub alone and rises with the marketing contacts and core seats you add; Sales, Service, Content and Data Hub are priced on their own tabs
By ClickUpSan Diego, United States1 product across 1 category
Strong fit. Docs, tasks, chat and whiteboards under one AI that can see all of them, which is a genuine advantage over four separate tools.
Free plan
Yes
Free Forever plan, capped on storage rather than on time: 60MB, with unlimited tasks and
Month to month
$10/mo
Unlimited
Billed yearly
$7/mo
Unlimited plan −30%
Watch out: The breadth is also the complaint — it is a lot of product to configure before it helps. The free plan is real but holds 60MB, so it is storage that runs out rather than time or seats.
All plans (4)
Plan
Price
What you get
Free
$0
Free Forever plan, capped on storage rather than on time: 60MB, with unlimited tasks and unlimited members, collaborative docs, Kanban boards, sprint management, calendar view, two-factor authentication and 24/7 support
Unlimited
$10/mo · $7/mo yearly
unlimited storage, integrations, Gantt charts, custom fields and spaces, plus native time tracking, goals and portfolio management, resource management, guests with permission control and ClickUp Chat
Business
$19/mo · $12/mo yearly
unlimited dashboards, message history, activity and timeline views, webhooks and automation integrations, 5,000 automations a month, mind mapping, private whiteboards and custom exporting
Enterprise
Custom
enterprise permissions and governance, unlimited custom roles, SAML SSO and SCIM provisioning, an audit log, session management, the enterprise API, 250,000 automations a month, custom branding, and MSA and HIPAA available. Brain, the AI layer, is a separate product in the navigation and does not appear on these plan cards
By monday.comTel Aviv, Israel1 product across 1 category
Strong fit. Work management with AI blocks you drop into a board, so the automation is visible rather than hidden behind a prompt.
Free plan
Yes
Free forever plan for up to 2 seats, with up to 3 boards, up to 3 docs, 200+ templates and 8
Month to month
$12/mo
Basic
Billed yearly
$9/mo
Basic plan −25%
Watch out: Seats are sold in blocks, so a team of three often pays for five. The free plan stops at two seats and carries no AI at all.
All plans (5)
Plan
Price
What you get
Free
$0
Free forever plan for up to 2 seats, with up to 3 boards, up to 3 docs, 200+ templates and 8 column types, but no AI at all — the AI features start at Basic
Basic
$12/mo · $9/mo yearly
unlimited free viewers and unlimited items, plus Basic AI at 3 tools and 1,000 AI credits a month
Standard
$14/mo · $14/mo yearly
adds 3 workflows, automations and integrations at 250 actions a month each, and AI Essentials at 5 tools and 2,000 AI credits a month
Pro
$24/mo · $22/mo yearly
adds Premium AI at 6 tools and 3,000 AI credits a month, covering the AI agent workforce, the meeting notetaker, the Sidekick assistant and the Vibe app builder
Enterprise
Custom
adds 250 workflows, enterprise-grade security and governance, and Enterprise AI at 6 tools on a custom credit allowance. Every figure above is quoted at the 10-seat team size the page opens on, and the per-seat rate moves with the team size you choose
Strong fit. A full CRM with its own in-house AI, at a price well below the American incumbents, and a free edition for up to three users.
Free plan
Yes
Free edition, forever free for up to 3 users and no card required: contact management
Month to month
$20/mo
Standard
Billed yearly
$14/mo
Standard plan −30%
Watch out: The suite is enormous and the parts vary in polish. The AI agents only start at Professional, so the free edition and Standard are a CRM without them, and annual billing runs 20 to 34 per cent below month to month depending on the tier.
All plans (4)
Plan
Price
What you get
Free
$0
Free edition, forever free for up to 3 users and no card required: contact management, follow-up reminders, workflow automation, custom email templates, tasks, meetings and calls, data import and export, and standard reports
Standard
$20/mo · $14/mo yearly
email integration and mass emails, built-in calling, multiple sales pipelines, calendar integration, data capture through forms, sales forecasting and data enrichment
Professional
$35/mo · $23/mo yearly
the tier where the AI agents start, alongside process and inventory management, predictive intelligence, unlimited reports, configure-price-quote and custom portals
Enterprise
$50/mo · $40/mo yearly
multi-team management, reporting hierarchy, custom buttons and functions, extended field types, sequential data collection, an approval process and account-based marketing. These are Zoho CRM prices alone; the rest of the Zoho suite is priced product by product
By Bitrix24Alexandria, United States1 product across 1 category
Can do it. The largest genuinely free tier in this category — CRM, tasks, chat and telephony for a whole team without paying.
Free plan
Yes
Free plan for an unlimited number of users, covering CRM, tasks, chat and telephony
Month to month
$89/mo
Basic Vibe+
Billed yearly
$59/mo
Basic Vibe+ plan −34%
Watch out: Free is generous and the interface is dense in proportion. Paid plans are priced per organisation with a fixed number of users included rather than per seat, so the bundle is what to compare.
All plans (5)
Plan
Price
What you get
Free
$0
Free plan for an unlimited number of users, covering CRM, tasks, chat and telephony
Basic Vibe+
$89/mo · $59/mo yearly
5 users included, with the Vibecode app builder, unlimited market apps and the REST API, and AI for everyday work
Standard Vibe+
$199/mo · $120/mo yearly
50 users included, about $2.39 a user, and the tier where unlimited AI in Bitrix24 starts
Professional Vibe+
$399/mo · $240/mo yearly
100 users included, about $2.39 a user
Enterprise Vibe+
$799/mo · $480/mo yearly
250 users included, about $1.92 a user, on a selector that raises the price as you add more. All four are the Vibe+ tab; a separate Essentials tab is priced on its own, and every figure is per organisation rather than per seat
By AtlassianSydney, Australia1 product across 1 category
Can do it. The simplest board tool that a whole team will actually adopt, now with AI that drafts cards and summarises lists.
Free plan
Yes
Free plan for up to 10 collaborators a workspace, with unlimited cards, up to 10 boards a
Month to month
$6/mo
Standard
Billed yearly
$5/mo
Standard plan −17%
Watch out: A board tool with AI added rather than an AI tool. If you want the model to do the work rather than tidy the card, look elsewhere.
All plans (4)
Plan
Price
What you get
Free
$0
Free plan for up to 10 collaborators a workspace, with unlimited cards, up to 10 boards a workspace, and to-do capture from email, Slack and Teams
Standard
$6/mo · $5/mo yearly
unlimited boards, AI, and to-do capture from email, Slack and Teams powered by AI
Premium
$12.50/mo · $10/mo yearly
adds the Calendar, Timeline, Table, Dashboard and Map views, and workspace-level views
Enterprise
$17.50/mo yearly
the rate moves with the number of users, so it is not a fixed figure. Adds unlimited workspaces, organisation-wide permissions, organisation-visible boards, Atlassian Guard Standard and 24/7 enterprise admin support. AI starts at Standard, so the free plan is boards without it
By MicrosoftRedmond, United States1 product across 1 category
Built for this. Sits inside Word, Excel, Outlook and Teams, so it works on the documents and meetings a company already has. The closest thing to AI that needs no change of habit.
Free plan
No
Paid from the start
Month to month
$25.20/mo
Microsoft 365 Copilot Business, sold to teams rather than to one person
Billed yearly
$21/mo
Microsoft 365 Copilot Business plan −17%
Watch out: An add-on rather than a standalone purchase: the enterprise Copilot seat is $30 a user a month on top of a qualifying Microsoft 365 licence you must already hold, and Copilot Chat is only included if you already pay for an eligible subscription. Agents need an Azure subscription on top again.
All plans (5)
Plan
Price
What you get
Microsoft 365 Copilot Business
$25.20/mo · $21/mo yearly
an add-on to an existing Microsoft 365 plan rather than a subscription in its own right
Microsoft 365 Business Standard with Copilot
$28.20/mo · $23.50/mo yearly
the Microsoft 365 apps across devices with Copilot built in
Microsoft 365 Business Premium with Copilot
$38.40/mo · $32/mo yearly
the same again with the advanced security tier
Microsoft 365 Copilot, the enterprise seat
$30/mo yearly
Microsoft 365 Copilot Chat
included at no additional cost for Microsoft Entra users on an eligible Microsoft 365 subscription, though agents need an Azure subscription and Copilot Studio capacity is bought prepaid
By Beautiful.aiSan Francisco, United States1 product across 1 category
Can do it. Turns an outline into a deck that holds its layout as you edit, which removes most of the fiddling.
Free plan
No
Paid from the start
Month to month
None
Shortest billing is yearly: $14.50/mo
Billed yearly
$14.50/mo
Pro plan
Watch out: Design decisions are made for you. That is the appeal, and the limit if you need a specific house style.
All plans (3)
Plan
Price
What you get
Pro
$14.50/mo yearly
unlimited AI content generation, your own brand styling applied to every slide, extra context pulled in from files or links, and AI image generation
Teams
$50/mo · $40/mo yearly
everything in Pro plus a shared workspace for collaboration and control, with version control and locked slides
Enterprise
Custom
everything in Teams plus dedicated onboarding and team training, CCPA, PCI, SOC 2 Type II and GDPR certification, and single sign-on. There is no free plan at all, only a 14-day trial
By IntercomSan Francisco, United States1 product across 1 category
Strong fit. Answers customer questions from your own help content and hands over to a person when it cannot, inside the support inbox.
Free plan
No
Paid from the start
Month to month
$39/mo
Essential
Billed yearly
$29/mo
Essential plan −26%
Watch out: 99 a Fin outcome on top of every seat, so cost scales with volume rather than headcount. The entry price advertised is a new-customer offer against a $29 to $39 seat, and Fin can be bought on its own with no seats if you already run a helpdesk.
All plans (4)
Plan
Price
What you get
Essential
$39/mo · $29/mo yearly
every plan also meters Fin at $0.99 or more per outcome on top of the seat price. Fin across service, sales and ecommerce, the Messenger, a shared inbox and ticketing, pre-built reports and a public help centre
Advanced
$99/mo · $85/mo yearly
multiple team inboxes, the workflows automation builder, round robin assignment, a private and multilingual help centre, and 20 free Lite seats
Expert
$139/mo · $132/mo yearly
single sign-on and identity management, HIPAA support, service level agreements, a multibrand Messenger and help centre, and 50 free Lite seats
Fin AI Agent
sold on its own for teams that already run a helpdesk such as Salesforce, with no seats required at all and nothing charged but that per-outcome rate
it answers email, live chat and phone, takes action on external systems and sets up in under an hour
Two things separate these and both are on every card.
Fit
Whether a tool is built for this job, a strong fit for it, or
able to do it without that being its focus.
Free plan
Whether there is a tier you can keep using rather than a
trial that expires.
The order
Fit first, then a free plan, then alphabetical. There is
no score, no weighting we decline to publish, and nothing on this site a company can buy.
Questions
What is the best ai business tools?
There is no single answer, which is why this page lists 14 rather than one: Microsoft 365 Copilot, Fireflies.ai, Read AI, Rows, Beautiful.ai, Intercom, Zapier, Motion, HubSpot, ClickUp, Monday.com, Zoho CRM, Bitrix24, Trello. 2 of them are built for this kind of work rather than able to do it. Start with a free one.
Which of these have a free plan?
10 of the 14: Fireflies.ai, Read AI, Rows, Zapier, HubSpot, ClickUp, Monday.com, Zoho CRM, Bitrix24, Trello. Free means a real free tier you can keep using, not a trial that expires.
How was this list chosen?
By hand, from the 750 products this site tracks, and it is checked against the catalogue on every build — a product renamed or removed breaks the build rather than quietly disappearing from here. Nothing on this site can be paid for: no listing, no position, no wording.
